The Annual Compliance Calendar Hyderabad Founders Forget After Year One
The first-year compliances after incorporation get plenty of attention. What quietly sinks companies is year two onwards — the recurring annual filings that no one sends you a reminder for, until a penalty or a strike-off notice arrives. We see it often with founders who completed their company registration in Hyderabad, launched, got busy building, and let the annual calendar slip. This is the annual ROC compliance for startups checklist — the filings you must not forget, with due dates and the real cost of missing them. (Dates can shift; confirm each year.)
Why this matters: penalties don’t wait for a notice
MCA late fees accrue automatically — typically ₹100 per day, per form, with no upper cap for many filings. Worse, sustained non-filing can lead to director disqualification under Section 164(2) (after three years of default) and to the company being struck off. None of this involves a warning call; the liability simply grows in the background. That is why an annual compliance calendar is not paperwork — it is protection.
The annual filings a Private Limited Company must not miss
- DIR-3 KYC — annual KYC for every director holding a DIN, generally due by 30 September. Miss it and the DIN is deactivated with a reactivation fee.
- DPT-3 — annual return of deposits and exempted deposits (including director’s loans), generally by 30 June.
- Hold the AGM — within six months of the financial year end (by 30 September for a March year-end); the first AGM has a longer window.
- AOC-4 — filing of financial statements, generally within 30 days of the AGM.
- MGT-7 / MGT-7A — the annual return, generally within 60 days of the AGM (MGT-7A is the abridged form for small companies and OPCs).
- ADT-1 — intimation of auditor appointment, generally within 15 days of the AGM at which the auditor is appointed.
- MSME-1 — half-yearly return of outstanding dues to MSME suppliers (for the periods ending September and March).
Alongside these ROC filings sit your income-tax return (and tax audit, if applicable), GST returns including the annual return where applicable, and a minimum number of board meetings during the year.
Not sure which of these your company still owes? Ask a CA near you in Hyderabad — call 99595 36391 or WhatsApp ComplianceKart.
A simple annual rhythm
- June: DPT-3.
- September: AGM and DIR-3 KYC.
- October–November: AOC-4 and MGT-7/7A after the AGM; ADT-1 where an auditor is appointed.
- April and October: MSME-1 half-yearly returns.
- Through the year: board meetings, TDS and GST cycles, and the income-tax return by its due date.
Set these as fixed calendar events the moment your first year ends. Founders who run this rhythm never face the surprise penalty; those who don’t often discover the backlog only when applying for a loan, raising funds, or during due diligence.
Why founders across Hyderabad hand this to a CA firm
Annual compliance is predictable, low-effort when managed monthly, and disproportionately expensive when ignored. Whether you are a startup in HITEC City, a services company in Gachibowli, a trading business in Kukatpally or a growing brand in Kokapet, the founders who searched for a reliable CA firm near me and handed over the annual calendar are the ones who never lose sleep over a strike-off notice or a disqualified DIN.
Frequently Asked Questions
What are the main annual ROC compliances for a startup?
Key annual filings include DIR-3 KYC, DPT-3, AOC-4 (financial statements), MGT-7/7A (annual return), ADT-1 (auditor appointment) and MSME-1, alongside the AGM, income-tax return and GST returns.
What happens if I miss an ROC filing?
MCA late fees typically accrue at ₹100 per day per form with no cap for many filings, and sustained default can lead to director disqualification under Section 164(2) and the company being struck off. Penalties accrue without any prior notice.
When is DIR-3 KYC due?
DIR-3 KYC is an annual filing for every director holding a DIN, generally due by 30 September. Missing it deactivates the DIN until it is reactivated with a fee.
Do I need to file DPT-3 if I only lent my own money to the company?
Yes. A director’s loan is an exempted deposit but must still be reported in the annual DPT-3 return, generally due by 30 June. It is one of the most commonly missed filings.
Are these filings needed even if the company had no revenue?
Yes. Annual ROC and income-tax filings are required even for dormant or zero-revenue companies. Non-filing still attracts penalties and can lead to strike-off.
Never miss a filing again — with a Hyderabad CA firm
ComplianceKart runs the complete annual compliance calendar for startups across Hyderabad — HITEC City, Gachibowli, Kondapur and Kokapet — so DIR-3 KYC, DPT-3, AOC-4, MGT-7 and the rest are always filed on time. Call 99595 36391, WhatsApp us, or contact us — your Virtual CA · CS · Advocate.
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